EACS General Privacy Policy

The European AIDS Clinical Society – EACS is committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR).
This privacy policy explains how we collect, use, and disclose your personal data.

Why do we collect personal data?
- to register individuals to EACS courses, events and meetings;
- to manage accommodation and travel for participants to EACS courses, events and meetings;
- to process payments;
- to send non-marketing messages like surveys, certificates, newsletter, etc.

Which personal data do we collect?
EACS collects information that you provide by filling in forms on our website. This may include:
- Full name
- E-mail address
- Title
- Gender
- Age
- Date of birth
- Nationality
- Address(es) and phone number(s)
- Institution
- Address of institution
- Diploma(s) and certificate(s)
- Professional experience
- Passport details
- Affiliations
- Declaration of interests
- Photo
- Motivation
- Level of English
- Job titles
- Bank account details
- Dietary requirements

These data are collected only if they are necessary and relevant for specific activities.

Automatic Technical Collection of Data
The use of this website implies that various technical data will be collected automatically.
Among this, but not restricted to, is the following information: access logs, referrer URL, IP address, date and time of access.
This data will be saved routinely and deleted automatically after an appropriate period of time. This data may be linked to individual user data.
The use of some services may require the acceptance of cookies (text files that may, for example, contain your preferences and login data to allow automatic log-in and extended functionality). The usage of cookies can be configured and deleted in the settings of your computer.

Who are the recipients of the personal data we collect about you?
The recipients of your personal data are limited exclusively to the personnel working at the EACS secretariat.
Whenever necessary, data may be transmitted to sub-contractors or service providers, who are acting on our behalf to help us provide you with our services. Data may also be transmitted to EACS organizing committees. This may include transmission of data to other countries, including countries outside the European Union. These service providers are required to keep your personal data confidential and secure, and to use them only for the needs for the services that were entrusted to them.

How long will my personal data be kept?
EACS will not retain personal data for longer than is necessary. Personal data that is no longer required to fulfill the original or directly related purpose for which it was collected will be erased.

Right of access/modification/withdrawal
You may, at any time, request information regarding your personal data stored with us, including data source, data recipients, and the purpose of data storage and processing. To receive the requested information, you must contact the EACS Secretariat in writing and prove that you are the eligible recipient. In the same way, you may, at any time, modify your personal data or withdraw your consent. If you have any queries concerning the processing of your personal data, you may address them to the EACS Secretariat. You also have the right of recourse at any time to the Privacy Commission for matters relating to the processing of your personal data.

Security
In order to protect and safeguard the personal data provided to us, we have implemented and use appropriate business systems and procedures as well as security procedures. Only authorised employees are permitted to access personal information for performing their duties in respect of our services. Our server and network are protected by firewalls against unauthorised access and we have intrusion detection systems that monitor and detect unauthorised (attempts to) access to or misuse of our servers.

Fonts from fonts.com
This site uses so-called web fonts provided by "fonts.com", a font service of Monotype GmbH, Horexstrasse 30 61352 Bad Homburg, Germany. When you call up a page, your browser loads the required Web fonts into your browser cache to display texts and fonts correctly.

For this purpose, the browser you are using must connect to the fonts.com servers. This informs fonts.com that your IP address has been used to access our website. The use of fonts.com is in the interest of a consistent and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. To enable counting and prevent counter misuse, fonts.com stores IP addresses in an encrypted format and deletes them after 30 days.

If your browser does not support web fonts, a default font is used by your computer.

The corresponding terms and conditions can be found in the data protection information at https://www.monotype.com/legal/privacy-policy/web-font-tracking-privacy-policy/.

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles user data, see Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.